Category Archives: Business How To’s
Childcare Provider Workshop January 23 San Diego
CHILDCARE PROVIDER WORKSHOP ON TAX & RECORDKEEPING
On January 23rd there will be a tax & recordkeeping workshop in San Diego and is a must-attend for individuals who run their own childcare business. You will learn how to save thousands of dollars by proper recordkeeping practices and techniques. This workshop is packed with information you NEED to know! The location is the YMCA Child Resource Service at 3333 Camino Del Rio South suite 400 San Diego, CA (Mission Valley). Call 619-521-3055 to register. The YMCA charges a $15.00 fee. It’s well worth it! Continue reading
Tips for Child Care Providers Communicating with Parents
Tips for Child Care Providers to Communicate with Parents Concerns about Children’s Development
We have brought you these Tips for Child Care Providers from eXtension, “an interactive learning environment delivering the best, most researched knowledge from the best land-grant university minds across America”. This is one of their articles that you might find helpful when speaking with parents. Continue reading
Checklist of Deductible Supplies
Child Care Provider Checklist of Deductible Supplies
Checklists make life easier. Lists that are for your specific business are even better. Use our Checklist of Deductible Supplies to make your life a little easier – and it’s in word or PDF format.
If you use it in word, you can customize it with your business logo and print out one for each month. Take 12 plain manila. straight-edge, file folders, make one for each month (for example, January 2015 Deductible Supplies, February 2015 Deductible Supplies, and so on). At the end of the year, you have a handy record of all your related purchases and corresponding receipts in one folder. Make sure you check back for checklists for the kitchen and repairs & maintenance.
Click on the image below and it will download a word document that you can customize to your specifications. For a PDF version, click HERE.
IRS FORMS Exclusive Use Rule POLICIES & PROCEDURES Checklists, Mail & Mileage Logs IMPORTANT TAX DATES Articles & Books GLOSSARY OF TERMS Childcare Provider BLOG US-TaxLaws.com BLOG Crime Prevention and Emergency Handbook
Home Fire Safety Self-Inspection Checklist TAX INTERVIEW CHECKLIST
Child care provider medical safety checklist Provider Meal and Snack Log
The Baby Name Wizard
For more than 30 years R. Patrick Michael has prepared tax returns for individuals, small businesses, cottage industries and in-home child care providers. Pat is a recognized child care provider tax expert, and gives educational seminars for child care providers in San Diego County for the YMCA Child Resource Services, and he has been doing this for more than 18 years. Pat and his team have built a following of long-term clients, family/generational clients, new meets and word-of-mouth referrals. Child Care Tax Specialists take care of their clients year-round with tax preparation, business entity creation and support, as well as tax planning for retirement, and estate planning.
NEED HELP? CALL (619) 589-8680 TODAY!
Recordkeeping Health Check For Your Business
THE SEVEN RULES OF GOOD RECORDKEEPING
I. Track income from each parent and the Child and Adult care Food Program.
II. Save the receipts for all business and personal purchases.
III. Mark what each item is on the receipt.
IV. Organize receipts by category, not month.
V. Keep track of how much time – each week – you use your home for business.
VI. Conduct a regular review (at least monthly) of your records.
VII. After filing your tax return, keep your records in a safe place for at least 7 years.
Use our e-book *Recordkeeping and Taxes* to help give you ideas. What little time you have for administrative tasks needs to be as efficient as possible. That means getting filing done, setting up new files, and keeping mileage logs up to date. Receipts, don’t forget receipts. File them by subject.
For more than 30 years R. Patrick Michael has been preparing tax returns for individuals, small businesses, cottage industries and in-home child care providers. Pat is a recognized child care provider tax expert, and has been providing educational seminars for child care providers in San Diego County for the YMCA Child Resource Services for more than 18 years. Pat and his team have built a following that is comprised of long-term clients, new relationships and word-of-mouth referrals. Child Care Tax Specialists take care of their clients year-round with tax preparation, business entity creation and support, as well as tax planning for retirement, and estate planning.
IRS FORMS Exclusive Use Rule POLICIES & PROCEDURES Checklists, Mail & Mileage Logs IMPORTANT TAX DATES Articles & Books GLOSSARY OF TERMS Childcare Provider BLOG US-TaxLaws.com BLOG Crime Prevention and Emergency Handbook
Home Fire Safety Self-Inspection Checklist TAX INTERVIEW CHECKLIST
Child care provider medical safety checklist Provider Meal and Snack Log
The Baby Name Wizard, CHILD CARE GUIDE on RECORDKEEPING and TAXES
NEED HELP? CALL (619) 589-8680 TODAY!
What’s the “Cost of Cash” to Small Business Owners?
DEBIT CARD? CREDIT CARD? CASH?
“Some small business owners are intimidated by the thought of accepting credit and debit card payments. And that’s understandable- with the prospect of paying fees, plus the cost of acquiring new point of sale terminals, electronic payments can seem daunting.” (SCORE ). They made some really good points, such as: Continue reading
Tax Advantages You Need to Keep In Mind
ChildCareTaxSpecialists.com (CCTS) is always looking for informative content to help you with your in-home business. The fact that your business of child care has the greatest opportunity to maximize deductions for your home business, makes it all the more important.
[CCTS Says: before you start to read, you might want to take a look at our FREE GUIDE The World of Child Care Providers Taxes & Recordkeeping. You will also want to check out our FREE checklists and templates for keeping records. All of our documents are free, downloadable and toner friendly. Just click here.] Continue reading
Start-Up Costs for New Providers
KEEPING RECEIPTS and RECORDS
Say you started your business in 2014 – have you kept records on all of the expenses to get your business off the ground? Let’s start with licensing expenses. Start-up costs can get lost in the flurry of having a new business. Child Care Providers have their very own set of start-up costs that need to be anticipated.
We are also including a Chron .com article by Marie Huntington of Demand Media on what goes into setting up a child care business. Our next post will be the SBA’s tools and resources specifically about setting up a child care business.
“The increase in two-family household incomes has created a huge demand for childcare related services. Established childcare facilities generally attract parents of infants, preschool children and school-age children who are looking to place their children with daycare providers because of their need to work outside the home. According to Entrepreneur, the start-up costs for a childcare center range from $10,000 to $50,000.
Operations
The actual start-up costs for your childcare center will depend on how you choose to establish and operate your business. For instance, opting to start a childcare center in your home will be less costly than leasing or buying a building or office location. Home-based childcare centers have lower overhead costs, including rent and costs associated with building utilities and maintenance. Also, other factors to consider when ascertaining the start-up costs for a childcare center are the daycare hours; whether you choose to supply food for the children; the amount of children you plan to accommodate; how much you plan to charge; and staff considerations, such as salaries and employee benefits.
Expenses
Forbes says that the costs to start a childcare center if you’re taking over an existing facility can run at least $30,000. Forbes also reveals that supplies and equipment can costs between $300 to $400 per child. According to Self-Help.org, educational supplies and equipment can total up to $4,100. Other expenses include marketing costs, furniture and administrative expenses; Self-Help averaged the total costs for a start-up childcare center to be $83,030.
State Regulations
Every state has its own regulations regarding the requirements to become a licensed childcare provider and other requirements, such as the qualifications to legally operate a childcare facility, the teacher-to-child ratio and safety requirements for staff and children. Your state may charge fees to register as a licensed childcare center. States establish childcare regulations to protect the health and safety of children. These childcare requirements are set by the childcare licensing agency in your state.
Resources
The National Resource Center for Health and Safety in Childcare and Early Education provides information on the childcare licensing requirements for each state. Also, the National Childcare Information and Technical Assistance Center provides licensing information for each state. Other organizations that may provide resourceful information are the National Association for the Education of Young Children, National Association for Family Child Care and the National Child Care Association.
Miscellaneous costs to include
Licensing Fees (child care license, local business license)
Smoke and Carbon Monoxide Detectors
Criminal background checks
Inspection Fee – fire and building
Water testing (esp. if using well water)
Medical exams
Safety Precautions – outlet covers, safety locks, first aid kit, security gate, etc.
Toys
Training classes
Vehicle Expenses
Children activity expenses
Cribs
Playground equipment
Home Remodeling
ChildCareTaxSpecialists.com understands your business better than almost any other tax preparer. Why? Because their experience spans more than 25 years in the field, and more than 18 years providing seminars to the YMCA Child Resource Services Providers on taxes and recordkeeping and audits, pro bono. Call us at 619-589-8680.
5 Marketing Tips For Your Child Care Business
Running a caring, clean and educationally rich child care business isn’t always enough to keep your center filled to capacity.
We are always looking for information, suggestions and tips that our child care providers can use in their day-to-day business operation, especially if it helps them.
We came across a site called Child Care Daily App and a quick set of tips to help market your business.
Things happen.
Children grow up, families move away, circumstances change.
To keep a full roster or to grow your business, you’ll have to engage in some marketing. Marketing – creating awareness, interest and preference for your child care services among your target clients – works best when you use a consistent approach. (Marketing your business only after you’ve had a significant drop off in enrollment creates the dreaded feast-or-famine syndrome.)
Here are a few low cost and free marketing ideas to keep your client roster full.
1. Offer a finder’s fee to individuals who refer a parent to you. (Be sure to specify a minimum length of enrollment to qualify for the fee.)
2. Get listed on your local Child Care Resource and Referral Agency’s referral service.
3. Write a loose script for anyone who answers the phone to use for inquiry calls from parents. This ensures that calls are handled professionally. Always ask the parent how they found your home or center.
4. Host an event. An art day, a jamboree, or a kid vs. parent contest gives the public a no-pressure way to experience at your day care while enjoying a positive family outing. Be sure to have plenty of fliers available and ask your guests to sign in with their name and contact information, so that you can follow up later.
5. Use Child Care Daily App! (You knew this would make our list, right?) That’s because it works! Offering the app gives your business a distinct advantage – our clients report increased enrollment after adding Child Care Daily App. Knowing what’s happening with their child gives parents peace of mind, while posting quick and easy updates free your staff’s time to spend with the children.
Source: http://www.childcaredailyapp.com/5-marketing-tips-for-your-child-care-business/
Starting a Child Care Business in California?
IT’S NOT JUST “BABYSITTING” OR FINGER-PAINTING
The Department of Social Services has many tools – free of charge – for the child care provider community. This is just one of their “Do It Yourself” step-by-step articles that will guide you, or someone you know, to get started in this in-home businesses.